OBJECTIVES
IMG acknowledges the impact that COVID-19 has had on the health and safety of people worldwide. We commend the forward-thinking plans of action implemented by New York’s State and Local governments to combat the spread of COVID-19 and its impact on our community.
This training module will educate and enroll you on all procedures and safety protocols within the Health and Safety Plan for FWS: The Shows, the official central footprint of Fashion Week Studio, taking place February 11-16.
We note that this plan corresponds to the operations of IMG and its employees and contractors, as well as designers, models, backstage teams, and guests. This plan does not include any procedures or protocols to be implemented by the venue, Spring Studios, located at 6 St. Johns Lane, New York, NY 10013.
The objective of this training is help you understand the safety protocols on site, and to prepare you for what to expect on site at the event. The Health and Safety plan is designed to provide a prudent, safe and responsible working environment for all individuals involved in FWS: The Shows, in accordance with Federal, State and Local regulations and guidelines to combat COVID-19.
OVERVIEW
IMG will utilize the existing Health and Safety procedures that were implemented over the past 3 FWS seasons, which encompasses all required safety measures outlined in New York State Guidelines, and has successfully proven to minimize, to the greatest extent practicable, any COVID-19 concerns relating to FWS: The Shows.
IMG will follow all CDC, New York State and New York City guidelines regarding FWS: The Shows.
On-site procedures, precautions and screenings will take place daily, from first day on site to last. Staff will be educated on COVID-19 symptoms and all guidelines set in place to minimize any risk of exposure. We have outlined each section of the plan area with both general and specific procedures. This plan outlines measures and precautions that IMG has considered and will implement prior to and on site at FWS: The Shows.
HONOR CODE
FWS: THE SHOWS IS COMMITTED TO PROVIDING A SAFE ENVIRONMENT FOR THE FASHION COMMUNITY. IT IS IMPORTANT THAT YOU ARE COMMITTED TO HELPING US MAINTAIN THAT SAFE ENVIRONMENT, BY DOING YOUR PART. IF YOU FEEL UNWELL, WE ASK THAT YOU STAY HOME. IT IS IN THE BEST INTEREST OF YOURSELF AND OTHERS.
FWS: THE SHOWS FEBRUARY 2022
HEALTH & SAFETY POLICY OVERVIEW
IMG acknowledges the impact that COVID-19 has had on the health and safety of people worldwide and the community of NYC. We have developed a comprehensive Health and Safety plan for FWS: The Shows, the official central footprint of Fashion Week Studio, taking place February 11-16, 2022. The objective of this plan is to provide a prudent, safe and responsible working environment for all individuals involved in FWS: The Shows following Federal, State and Local regulations and guidelines to combat COVID-19.
PROTOCOL HIGHLIGHTS
VACCINE POLICY
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
- As part of our updated vaccination policy, booster shots will be required for all those eligible to receive it. Those not yet eligible as of February 12, 2022 will be able to continue to enter with verification of their vaccination status. Instructions on providing valid proof are attached.
- Strict compliance will be enforced with admittance denied for non-compliance, subject to state and federal law
- WHO-approved vaccines are currently recognized as acceptable for the purpose of entry to FWS: The Shows.
PPE (PERSONAL PROTECTIVE EQUIPMENT)
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
- As part of our updated vaccination policy, booster shots will be required for all those eligible to receive it. Those not yet eligible as of February 12, 2022 will be able to continue to enter with verification of their vaccination status. Instructions on providing valid proof are attached.
- Strict compliance will be enforced with admittance denied for non-compliance, subject to state and federal law
- WHO-approved vaccines are currently recognized as acceptable for the purpose of entry to FWS: The Shows.
SCREENINGS + TRAVEL RESTRICTIONS + TRAINING
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
- As part of our updated vaccination policy, booster shots will be required for all those eligible to receive it. Those not yet eligible as of February 12, 2022 will be able to continue to enter with verification of their vaccination status. Instructions on providing valid proof are attached.
- WHO-approved vaccines are currently recognized as acceptable for the purpose of entry to FWS: The Shows.
CAPACITIES
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
CLEANING
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
SIGNAGE
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
BACKSTAGE SAFETY
- IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows
- As part of our updated vaccination policy, booster shots will be required for all those eligible to receive it. Those not yet eligible as of February 12, 2022 will be able to continue to enter with verification of their vaccination status. Instructions on providing valid proof are attached.
- Strict compliance will be enforced with admittance denied for non-compliance, subject to state and federal law
- WHO-approved vaccines are currently recognized as acceptable for the purpose of entry to FWS: The Shows.
COMPREHENSIVE HEALTH + SAFETY PLAN WILL BE DISTRIBUTED TO EACH PARTICIPANT IN ADVANCE OF FWS: THE SHOWS, ADDITIONAL DETAILS ARE AVAILABLE UPON REQUEST
BOOSTERS
All individuals entering the central footprint of FWS: The Shows at Spring Studios will be required to show proof of full-course COVID-19 vaccination, consistent with state and federal law.
As part of our updated vaccination policy, booster shots will be required for all those eligible to receive it. Those not yet eligible as of February 12, 2022 will be able to continue to enter with verification of their vaccination status. Instructions on providing valid proof will be distributed via email.
Eligibility:
For individuals who received a 2-course vaccine (Pfizer, Moderna) is 6 months after the second shot. Eligibility for individuals who received Johnson & Johnson is 2 months following vaccination. More information on the COVID-19 Vaccine Booster Shots can be found via the CDC here.
For eligible individuals who have not yet received a Booster, please reference the timeline below:
January 25th – Last day to get booster for vendors arriving on site February 8th
January 28th – Last day to get booster for designers and/or guests attending on February 11th
Please note that you are responsible for ensuring that all employees, staff, contractors, talent, and invited guests associated with your activation or event are aware of and comply with FWS: The Shows Health & Safety policies in full.
PREVENTATIVE MEASURES
All individuals entering FWS: The Shows MUST:
•Present proof of vaccination upon arrival.
• Read and understand FWS: The Shows Health and Safety protocols prior to the event.
• Comply with the travel restrictions as outlined by the CDC and New York State, in place as of 14 days prior to load-in of the event.
Mask Protocols
• All individuals are required to wear face masks indoors at all times, except in designated eating and drinking areas (or, for
models, when walking the runway).
• As directed by designer teams, models may remove their masks when in hair and makeup or when walking the runway.
• IMG will provide masks to any person in need of an adequate face covering onsite; masks will be available at points of venue
entry, by the elevators, at backstage entry and in the main gallery venue.
Additional Preventative Measures
IMG has reduced the number of persons onsite at any given time to allow for more breathing room social distancing and
production flexibility.
• Face coverings, social distancing, hand-washing and sanitizing stations, and general wellness guidelines signage will be
accessible throughout the venue.
• FWS: The Shows cleaning staff will follow all CDC and Department of Health Cleaning and Sanitization procedures.
• FWS: The Shows COVID-19 Compliance staff will be present throughout the venue to ensure safety protocols are followed.
VACCINATION POLICY
In continued partnership with New York City and State, IMG will require full-course COVID-19 vaccination for all individuals entering the central footprint of FWS: The Shows. The health and safety of our partners, staff, guests, and fashion community is of the utmost importance.
We will be closely following updates and recommendations from New York State and the CDC, with further guidance to come at such time as updates are implemented.
• All individuals entering the central footprint of FWS: The Shows at Spring Studios will be required to show proof of full-course COVID-19 vaccination, consistent with state and federal law.
• IMG will provide detailed instructions and protocol for confirming vaccination status via email.
• Minors under the age of 5 may provide proof of a negative antigen test (taken within 6 hours of arrival) or negative PCR COVID-19 test (taken within 72 hours of arrival).
• Strict compliance will be enforced with admittance denied for non-compliance, subject to state and federal law.
• Please note that all WHO-approved vaccines are currently recognized as acceptable for the purpose of entry to FWS: The Shows.
• Please note that you are responsible for ensuring that all employees, contractors and any other staff, as well as all invited guests, are aware of and comply with this policy.
We look forward to seeing you and celebrating together this February.
IF YOU FEEL SICK BEFORE ARRIVAL
•STAY HOME!
• Write down your symptoms and how long you have been experiencing each symptom.
• Contact your health provider.
• Contact your supervisor and inform them. Supervisor will report this to the Health and Safety Officer.
Reminder, stay home!
CLEANING & SANITIZATION
• Radios and any related accessories will be individually assigned to personnel. These may not be shared and should be cleaned multiple times daily.
• Workspaces should be kept cleaned and wiped down regularly and not shared. Keep your workstation clean of clutter and throw away uneaten food and old food containers immediately.
• Computers should be wiped down multiple times a day. Computers should not be shared, and you should not let anyone touch your computer or touch another person’s computer.
• Bathrooms will be cleaned regularly by janitorial staff.
• If you see any area that is visibly dirty, report it to your supervisor immediately.
• Equipment should be wiped down multiple times daily.
• Everyone should be aware of their environment.
• Keeping your face masks on properly, washing your hands regularly, maintaining social distance and keeping surfaces clean is the best way to keep everyone safe and healthy.
• Do not rely on others to keep things clean, we are all in this together!
BACKSTAGE PROTOCOLS
Hair and Makeup / Dressing
•Hair and Makeup and Dressing teams will provide proof of vaccination prior to entry.
• Hands should be sanitized before and after each model. Hands should be sanitized if personnel touch their own faces while working.
• Chairs and hard surfaces should be sanitized between models’ usage.
• Hair and makeup personnel will be required to wear face coverings and keep face coverings properly fitted at all times.
• Trade tools should be either disposable and discarded after each model, or personnel should have multiple sets in order to accommodate the sterilization of tools after each model. At no time should any tool be used on more than one person for any reason without sanitation between use.
• All equipment (boxes, tools, chairs, etc.) should be sanitized upon arrival and should be kept in the work area to avoid cross-contamination and maintain social distancing measures.
• If capes are needed, each may only be single use and must be cleaned and sanitized before repeat usage.
• If disposable capes are used, each may only be used once, then must be properly discarded in a trash receptacle.
• Only essential staff should be in the HMU / dressing area.
• All hard surfaces should be sanitized regularly.
• No item may be shared between models.
• Clothing and shoes should be kept bagged and separated.
• After use, clothing and shoes should be put into a separate area and re-bagged to contain soft surface cross contamination.
Designer teams
• Teams should only be on-site during designated times per schedules.
• Teams are asked to wear masks and keep face coverings properly fitted at all times.
• Teams should be limited to essential staff only. Any staff that can work off site should do so.
• Teams will maintain social distancing, as able.
• Teams should sanitize their hands frequently using appropriate hand washing and hand sanitizers.
Show Catering
•No buffet-style catering services and no large dining area will be permitted. Staff will be given boxed meals.
• Food should not be consumed in a work area.
• Food should always be kept covered or in a sealed container when not being consumed.
• No food item should be shared.
• Once the meal is finished, all trash should be disposed of immediately.
• Beverages should always be kept in a sealed container with no areas of cup or lid being left open and uncovered, i.e. disposable coffee cup lids with open drinking ports.
• No beverage containers should be shared.
IF YOU FEEL SICK DURING THE EVENT
•IMMEDIATELY contact your supervisor.
• Contact the Health and Safety Officer.
• Stay away from everyone else.
• Follow instructions from the on-site medic.
FWS: THE SHOWS
FEBRUARY 2022
HEALTH & SAFETY
RESOURCES
ARRIVAL/CHECK IN PROCEDURES:
Everyone will be screened upon arrival everyday.
Everyone must proceed to the check in area daily. No one may bypass screenings.
Screenings will include:
• PROOF OF VACCINATION PER
STATE AND FEDERAL LAW
• NEGATIVE TEST RESULT FOR
MINORS UNDER 5YRS
Screenings will be quick and will go even faster if everyone is prepared and cooperative.
Once screening is complete, you will receive that day’s indicator that must be displayed at all times.
PROPER USAGE OF FACE MASKS
WEAR YOUR MASK CORRECTLY
Wash your hands before putting on your mask
Put it over your nose and mouth and secure it
under your chin
Try to fit it snugly against the sides of your face
Make sure you can breathe easily
CDC does not recommend use of masks or
cloth masks for source control if they have an
exhalation valve or vent
WEAR A MASK TO PROTECT OTHERS
Wear a mask that covers your nose and
mouth to help protect others in case you’re
infected with COVID-19
but don’t have symptoms
Wear a mask in public settings when around
people who don’t live in your household,
especially when it may be difficult for you to
stay six feet apart
Wear a mask correctly for maximum
protection
Don’t put the mask around your neck or up
on your forehead
Don’t touch the mask, and, if you do, wash
your hands or use hand sanitizer to disinfect
TAKE OFF YOUR MASK CAREFULLY, WHEN YOU’RE HOME
Untie the strings behind your head or stretch
the ear loops
Handle only by the ear loops or ties
Fold outside corners together
Place mask in the washing machine (learn
more about how to wash masks)
Be careful not to touch your eyes, nose,
and mouth when removing and wash hands
immediately after removing.
PROPER HANDWASHING
Handwashing is one of the best ways to protect yourself and your family from getting sick. Learn when and how you should wash your hands to stay healthy.
How Germs Spread
Washing hands can keep you healthy and prevent the spread of respiratory and diarrheal infections from one person to the next. Germs can spread from other people or surfaces when you:
Touch your eyes, nose, and mouth with unwashed hands
Prepare or eat food and drinks with unwashed hands
Touch a contaminated surface or objects
Blow your nose, cough, or sneeze into hands and then touch other
people’s hands or common objects
Key Times to Wash Hands
•You can help yourself and your loved ones stay healthy by washing your hands often, especially during these key times when you are likely to get and spread germs:
• Before, during, and after preparing food
• Before eating food
• Before and after caring for someone at home who is sick with
vomiting or diarrhea
• Before and after treating a cut or wound
• After using the toilet
• After changing diapers or cleaning up a child who has used the toilet
• After blowing your nose, coughing, or sneezing
• After touching an animal, animal feed, or animal waste
• After handling pet food or pet treats
• After touching garbage
During the COVID-19 pandemic, you should also clean hands:
After you have been in a public place and touched an item or surface that may be frequently touched by other people, such as door handles, tables, gas pumps, shopping carts, or electronic cashier registers/ screens, etc.
Before touching your eyes, nose, or mouth because that’s how germs
enter our bodies.
Follow Five Steps to Wash Your Hands the Right Way
Washing your hands is easy, and it’s one of the most effective ways to prevent the spread of germs. Clean hands can stop germs from spreading from one person to another and throughout an entire community—from your home and workplace to childcare facilities and hospitals.
Follow these five steps every time
• Wet your hands with clean, running water (warm or cold), turn off
the tap, and apply soap.
• Lather your hands by rubbing them together with the soap. Lather the backs of your hands, between your fingers, and under your nails.
• Scrub your hands for at least 20 seconds. Need a timer? Hum the
“Happy Birthday” song from beginning to end twice.
• Rinse your hands well under clean, running water.
• Dry your hands using a clean towel or air dry them
https://www.cdc.gov/handwashing/show-me-the-science-handwashing.html
USE HAND SANITIZER WHEN YOU CAN’T USE SOAP & WATER
You can use an alcohol-based hand sanitizer that contains
at least 60% alcohol if soap and water are not available.
Washing hands with soap and water is the best way to get rid of germs in most situations. If soap and water are not readily available,
you can use an alcohol-based hand sanitizer that contains at least
60% alcohol. You can tell if the sanitizer contains at least 60%
alcohol by looking at the product label.
Sanitizers can quickly reduce the number of germs on hands in many
situations. However,
Sanitizers do not get rid of all types of germs.
Hand sanitizers may not be as effective when hands are visibly dirty
or greasy.
Hand sanitizers might not remove harmful chemicals from hands like
pesticides and heavy metals.
How to use hand sanitizer
Apply the gel product to the palm of one hand (read the label to learn the correct amount).
Rub your hands together.
Rub the gel over all the surfaces of your hands and fingers until your
hands are dry. This should take around 20 seconds.
Caution! Swallowing alcohol-based hand sanitizers can cause alcohol poisoning if more than a couple of mouthfuls are swallowed. Keep it
out of reach of young children and supervise their use.
AS SEEN IN
